The Corporate Housing Network Blog

Simple tips to make your next business trip smooth and productive

Posted on 10. Jan, 2010 by Kat Schneider Fotheringham in Blog, Business Travel, Uncategorized, executive accommodations, international business travel

Sometimes you can’t help being on the road for work, but you can do something about how long your trip takes, and your overall experience en route. Kind of a fun thing for the nouveau business traveler, and  some great reminders for those road warriors who are constantly on the go! Check out these time-saving tips business travelers, so you can spend less time on the travel, and more time on the business.

- Keep a packed bag. Even if you don’t know when your next business trip will be, get in the habit of re-packing your carry-on bag with fresh clothing and essentials when you return from being on the road. It may seem like an annoyance, but this step will save you valuable minutes the next time your alarm goes off at 4 a.m. for an early morning flight and all you have to do is reach for a bag and go.

-Fly regional airports. Your travel agent may steer you towards the big hubs, where there are more flight choices, but flying out of smaller airports can save you time and hassle. Security lines, traffic, parking, and the check-in process are often easier and quicker at smaller or regional airports, so be sure to consider all of your options before booking.

-Book direct flights.  This sounds simple, but your company travel agent will likely book you on the cheapest (and often longest) flight. Do some research ahead of time so you’ll be armed with alternatives to suggested itineraries. Taking direct flights to and from your destination can often mean savings beyond just your time. You may, for example, be able to avoid overnight stays, which will save on potential hotel, car and meal expenses.

- Check in online. As the airlines continue to cut staff, check-in lines at the airport will only continue to get worse. Checking in online will allow you to bypass this step and proceed directly to security. Note: Checking in online will have been in vain if you have luggage to check – always travel with carry-on sized bags!

- Select your seat.  Ask that your travel agent seat you near the front of the plane whenever possible (this is after you have requested your first class upgrade, of course!). You can check your seat assignment as you check in online, and make changes if seats have become available further to the front. Being able to hop off the plane quickly – and avoid throngs of amateur travelers in the aisles – will save time and your sanity.

- Sign up for frequent flier programs. Members of frequent flier programs – particularly fliers with status – can gain access to designated security and check-in lines, which are always shorter and faster.

-Program your GPS unit.  Program the addresses for all of the stops you’ll be making on your trip (including airports, hotels, meetings and restaurants) into the “favorites” section of your GPS unit. This will eliminate the need to fumble with maps or ask for, and look up, directions on the road.

- Park smarter. One of the biggest time wasters for business travelers is the hassle of parking. Sign up for monthly parking passes wherever they are available to avoid waiting in long pay lines. Try to always park in the same lot to lesson your chances of a lengthy search when you get home. At the very least, don’t forget to write your car location down on one of your business cards. The fastest way to get in and out of an airport is to use valet parking, but you’ll pay a premium for this service. When you’re running late for a flight, this option can be the difference between missing or catching your flight.

-Use rental car loyalty programs. Members of auto loyalty programs face a much shorter wait when both picking up and dropping off cars. Research which rental company has the most convenient pick up and drop off location – many facilities are off of airport grounds, requiring additional travel by bus or train. Lastly, sign up for e-receipts (if available through the carrier), as this will save you time at drop-off as well as when you are doing your expenses.

Well, just some fun little tips for you to use when you’re getting ready to hit the road for work…again! 

If you’ve got any great tips, please do share!  Send your comments to this blog and we’ll be sure to post your wisdom right here on The Corporate Housing Network blog!

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